You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.

Job Responsibilities:

• Facilitate communication with all units of the organization and external stakeholders as relevant. Send receive and distribute all incoming and outgoing mail/faxes/letters/documents.
• Provide specialized administrative transactions and processes (e.g. translate, type, proof read, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
• Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
• Compile data, perform data entry and data verification in relation to general administration processes (e.g. various contact lists, Vehicle Log Sheets review, visitors’ welcome packages, employee and visitors presence in the office tracking sheet, etc.).
• • Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
  • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
  • Serve as the CRS/Egypt petty cash custodian in accordance with CRS petty cash management procedures.
  • Ensure that the petty cash fund is adequately safeguarded.
  • Disburse funds based on proper documentation and approval by designated approversaccording to the CRS/Egypt Map of Authorities.
  • Ensure that the offices are fully equipped with stationery and office supplies. 

    Experience & Requirements: Education and Experience

  • Graduate degree in a directly related field

  • Two years’ experience working in an office environment in a clerical or administrative role.Experience with a local or international NGO a plus.
  • Additional education may substitute for some experience.
  • Experience with typing/word processing, data entry into online databases and forms, andworking with various office equipment.
  • Experience in MS Office package (Excel, Word, PowerPoint, Visio) and informationmanagement systems. Proficient in Word.

    Personal Skills

  • Good time management skills with ability to work on multiple tasks
  • Strong customer service orientation with good communication and interpersonal skills
  • Proactive, resourceful, solutions oriented and results-orientedRequired/Desired Foreign Language: Excellent command in English and Arabic.